Records Management Services for Businesses
At FileVault, we handle document creation, storage, retrieval, and compliant disposal for both physical and digital records.
FileVault’s Records Management Services
Our records management services handle your business records from start to finish.
We manage both physical and digital information, ensuring that your important data is organized and easily accessible when you need it. Our comprehensive business records management service includes the following key parts:
Document Storage
We offer secure storage solutions away from your office to keep your physical records safe. We protect your documents from damage and unauthorized access. Our offsite storage facilities are temperature-controlled to ensure the longevity of your records.
Media and Tape Vaulting
For businesses with electronic records storage needs, our special vaulting services offer secure, temperature-controlled places to protect your data tapes and other media. Our facilities are designed to keep your data safe from environmental dangers and provide the best conditions for long-term data storage.
Document Retrieval and Delivery
When you need a specific record, our best-in-class system makes it easy to find and obtain your information. We offer secure methods to deliver your documents quickly, using digital indexing and search capabilities, so you can access specific documents or information swiftly.
Secure Destruction
When you no longer need your paper, plastic, or electronic records, including hard drives, our secure destruction services ensure they are disposed of properly. This includes hammermill or cross-cut shredding to protect sensitive information and comply with privacy laws. Proper destruction also provides you with proof that the records were destroyed, which can be important for audits and legal compliance.
Digital Transformation
Our document scanning services transform your paper records into digital files, making it easier to store, search, and share your information. We also provide software to help you organize your electronic documents efficiently.
Compliance
Our expert records management services ensure that your business complies with regulations. We are knowledgeable about the latest legal requirements for record retention and can help you avoid fines or legal issues. This includes understanding how long to keep records, privacy laws, and specific regulations for your industry that may impact your records management practices.
Benefits of Business Records Management
Cost-effectiveness
Save on storage space and staff time
Improved efficiency
Quick access to organized records
Enhanced security
Protect sensitive information
Focus on core business
Let experts handle your records
Offsite vs. Onsite Records Management
Offsite Records Storage
- Saves office space
- Enhances security
- Often more cost-effective for large volumes
Onsite Records Management
- Provides immediate access
- Allows more direct control
- Requires dedicated office space
- May have higher security concerns
Hybrid Approaches
- Combine offsite and onsite solutions
- Tailor strategies to specific business needs
Offsite Records Management
Offsite storage can save office space and often has better security. But you’ll need to think about how long it takes and costs to get your records.
Offsite storage is good for businesses with lots of records or those in places where office space is expensive.
Onsite Records Management
Keeping records in your office generally gives you quicker access and more control. But it needs space in your office and might not be as secure.
Onsite management can be good for businesses that need to use their records often or have strict rules about controlling their information.
FileVault, Your Records Management Partner
Our expert document management services can help your business run better, follow the rules, and protect your important information.
By letting our experts handle these tasks, you can focus on growing your business while knowing your records are safe. With the right records management plan, you can make your business work better, reduce risks, and be ready for future success.
Secure Your Business Records Today
Contact FileVault for a free consultation and discover how our comprehensive records storage and management solutions can protect your data, streamline your operations, and ensure compliance.