Secure Records Management Services for Complete Information Governance
FileVault provides unified records management and storage, document scanning, and secure shredding to protect your assets and ensure compliance. Our expert business records management services give you total control over your information lifecycle.
Managing Business Records is a Complex Responsibility
Organizations face constant pressure to manage information securely and efficiently. Disjointed systems, growing compliance demands, and the high cost of office space create significant challenges. Inefficient records management storage can lead to security vulnerabilities, wasted resources, and legal risks.
Common challenges include:
- Struggling with disorganized, inefficient document retrieval processes.
- Worrying about meeting complex regulatory requirements like HIPAA, SOX, GLBA, and FACTA.
- Paying too much to manage multiple vendors for storage, scanning, and shredding.
- Lacking a secure, documented chain of custody for critical files.
Integrated Records Management Services for Total Control
We consolidate your records management needs into a single, streamlined solution. Our integrated approach ensures security, compliance, and efficiency across the entire document lifecycle. We help you:
- Implement secure paper and electronic records storage.
- Utilize advanced document tracking and lifecycle management.
- Scan and index your documents to go paperless and improve access.
- Ensure compliant data protection and destruction.
Secure Offsite Records Management
Reduce costs, free up valuable office space, and ensure your physical documents are protected in our high-security facilities. We provide comprehensive offsite records management with advanced tracking technology.
Records Storage
Gain peace of mind with our secure, climate-controlled facilities for both physical and electronic records. Our secure records management solutions protect your sensitive information from unauthorized access and environmental damage.
Document Scanning & Digital Conversion
Convert physical files into searchable digital assets for instant, secure access from anywhere. Our expert document management services improve workflow efficiency and integrate seamlessly with your existing systems.
Certified Document Shredding
Ensure compliant destruction of sensitive records with a legally defensible chain of custody. Protect your business from liability and information breaches with our secure process.
Your Path to Simplified Records Management
1. Consultation
Contact us for a free assessment. We will analyze your current processes and identify your specific needs and compliance requirements.
2. Custom Plan
We design a tailored plan that integrates your records management and storage with digital access and secure destruction schedules.
3. Implementation
We seamlessly implement your new program, providing you with secure, compliant, and efficient control over all your business records.
The Partner You Can Trust: Why Choose Our Records Management Company
Since 2013, FileVault has been the trusted records management company for over 500 businesses across North Carolina. We are more than a storage vendor; we are your partner in information governance. Our team of experts understands the complexities of compliance and is dedicated to delivering reliable, secure records management solutions tailored to your business. We provide peace of mind by protecting your most valuable assets.
Tailored Solutions for Your Industry
We provide specialized document management services that meet the unique compliance and workflow needs of various sectors.
Our experience ensures your records are managed correctly, no matter your industry.
Healthcare
Ensure HIPAA compliance with secure storage and management of patient records, charts, and administrative files.
Legal
Maintain client confidentiality and streamline case file management with our secure chain of custody and e-discovery support.
Financial & Banking
Meet strict SOX, GLBA, and FACTA regulations with auditable, secure management of financial records and client data.
Manufacturing & Corporate
Protect intellectual property, manage quality control documentation, and streamline HR records with our comprehensive solutions.
Learn more about the industries we serve.
Frequently Asked Questions
What is offsite records management?
Offsite records management involves securely storing your physical documents in a specialized, third-party facility. This practice frees up office space, enhances security through controlled access and environmental protections, and improves disaster recovery capabilities. It is a cornerstone of modern business records management services.
How do you ensure secure records management?
We ensure secure records management through a multi-layered approach. Our facilities feature 24/7 monitoring and strict access controls. We maintain a rigorous, auditable chain of custody for every document, from pickup to final destruction, ensuring your information is protected at every stage.
Why should I use an integrated service provider?
Using an integrated records management company like FileVault simplifies your operations, reduces costs, and closes security gaps. Instead of managing separate vendors for storage, scanning, and shredding, you get a single point of contact and a unified strategy for your records management and storage, ensuring nothing falls through the cracks.