Offsite Shredding Services
At FileVault, we help businesses destroy sensitive documents safely and efficiently.
Secure Document Destruction for Businesses
At FileVault Offsite Records Storage, we offer comprehensive offsite shredding services to protect your business information. We ensure that your documents are handled securely from collection to destruction, helping you comply with data protection regulations while providing peace of mind.
Our services include:
Provision of a Certificate of Destruction for legal compliance
Enhanced security and compliance for offsite shredding
Cost-effective solutions tailored for businesses of all sizes
Environmentally friendly document destruction
Professional handling of sensitive information
Why Choose FileVault Offsite Document Shredding?
Our offsite shredding services are designed to meet your business’s specific needs while providing the highest level of security and efficiency. We work with companies in many industries, including healthcare, finance, legal, and government, among others, to help them comply with industry-specific regulations.
Certifications and accreditations
Experience and reputation in the industry
Range of services offered
Customer support and flexibility
Security measures and compliance standards
Environmental practices and recycling programs
Transparency in pricing and service agreement
Customizable Offsite Shredding Services
We offer flexible offsite shredding services to meet your specific needs:
One-time purges for large cleanouts
Scheduled shredding services for ongoing document destruction
Specialized media destruction for hard drives and other electronic media
Bulk shredding for high-volume document destruction
Industry-specific shredding solutions tailored to your compliance requirements
Our team can work with you to create a customized document management plan that includes both shredding and digital conversion services. This comprehensive approach helps you transition to a more efficient, paperless office while ensuring the secure destruction of outdated physical documents.
How Offsite Shredding Works
Our offsite shredding process is simple and secure:
1
We put locked containers in your office to collect documents.
2
When it’s time to shred, our trained staff picks up the containers and takes them to our secure facility.
3
There, we use powerful industrial shredders to completely destroy your documents.
4
After shredding, we recycle the paper to help the environment.
We keep track of the whole process to make sure your documents are safe from collection to destruction. Our facility has advanced security measures, like cameras and restricted access, to protect your sensitive information during shredding. We provide a Certificate of Destruction after each shredding service. This document proves that your sensitive information was properly destroyed, helping you follow rules and keep track of your records management.
Our Secure Offsite Shredding Process
At FileVault, we take your document security seriously. Our offsite shredding services include:
Secure document collection using locked containers
Safe transportation in GPS-tracked vehicles
Industrial-grade shredding at our secure facility
Recycling of shredded materials
Providing a Certificate of Destruction
We also offer secure document storage solutions if you need to keep records before destroying them. This complete approach to document management ensures that your sensitive information is protected throughout its lifecycle.
Security Measures and Compliance
We know how important it is to keep your sensitive information safe. That’s why we have strict security measures throughout our offsite shredding process:
- Background checks and training for all employees
- Secure chain of custody from pickup to destruction
- State-of-the-art facility security features
- Compliance with industry standards and regulations
- Regular security audits and assessments
- Continuous monitoring of the destruction process
Our commitment to security ensures that your documents are shredded safely and securely, giving you peace of mind. We stay up-to-date with the latest security protocols and industry best practices to provide you with the highest level of protection for your sensitive information.
Why Choose Offsite Shredding for Your Business?
Offsite shredding services help businesses of all sizes destroy sensitive documents safely and efficiently. These services collect confidential papers from your workplace and take them to a secure facility for destruction.
This is different from onsite shredding, where documents are shredded at your location. Offsite shredding uses bigger, industrial-grade equipment at a special facility. This makes it more secure and efficient, especially for handling lots of sensitive materials.
Improve security and protect confidential information
Follow privacy laws like HIPAA, FACTA, and GLBA
Save money on equipment and labor costs
Free up office space
Help the environment through proper recycling
Make your document destruction process easier
Reduce the risk of data breaches and identity theft
Offsite vs. Onsite Shredding: What’s the Difference?
While onsite shredding lets you watch the destruction process, offsite shredding is usually more secure and more efficient for most businesses. Our full offsite shredding service has several advantages:
Higher security: Your documents are protected during transport and destroyed in a controlled environment.
Cost-effectiveness: Offsite shredding is often cheaper, especially for lots of documents.
Efficiency: We can handle more documents faster than most onsite shredding services.
Environmental benefits: Our industrial shredders and recycling processes are better for the environment than small office shredders.
Space-saving: Offsite shredding means you don’t need big shredding equipment in your office.
Scalability: Our offsite services can easily handle changes in how much shredding you need.
| Offsite | Onsite | |
|---|---|---|
| Location | Secure facility | Your office |
| Security | High | Good |
| Cost | Often cheaper for large amounts | Can be more expensive |
| Convenience | Very convenient | Requires space |
| Speed | Slower | Faster |
| Best for | Large amounts, high security | Small amounts, witnessing |
Secure, Efficient, and Cost-Effective Offsite Shredding Services
By choosing FileVault for your document destruction needs, you can follow privacy regulations, improve security, and help the environment.
Our comprehensive offsite shredding services give you peace of mind, letting you focus on your main business activities while we handle the secure destruction of your sensitive documents. With our customizable solutions, modern facilities, and commitment to security, you can trust that your confidential information is safe with us.
Secure Your Business Records Today
Contact FileVault for a free consultation and discover how our comprehensive records storage and management solutions can protect your data, streamline your operations, and ensure compliance.