Expert Document Scanning Services for Your Business
FileVault converts your paper documents into secure, accessible digital files. Free up office space, improve team efficiency, and secure your critical information with our professional document scanning services.
Is Your Paperwork Creating Inefficiency and Risk?
Managing physical documents is more than just a storage problem. It actively slows your business down and introduces unnecessary risk. Companies that rely on paper often face significant challenges that impact their bottom line, including:
- High Storage Costs: File cabinets and boxes consume valuable office space, costing thousands in rent annually.
- Slow Information Retrieval: Employees waste hours searching for files, delaying projects and frustrating customers.
- Compliance and Security Risks: Physical documents are vulnerable to fire, floods, theft, and misplacement, leading to potential compliance violations under regulations like HIPAA and SOX.
- Limited Accessibility: Paper files cannot be easily shared with remote employees or across multiple locations, creating information silos.
These issues prevent your business from operating at its full potential. Our paper scanning services are the first step toward solving these problems permanently.
Transform Your Operations with Document Imaging Services
FileVault’s document imaging services provide a clear path to a more efficient and secure workplace. We do more than just scan paper; we convert your files into valuable, manageable assets that integrate directly into your workflow.
| Paper-Based Workflows | Digital Workflows with FileVault |
|---|---|
| Slow, manual file retrieval. | Instant Search and Retrieval: Find any document in seconds with keyword search (OCR). |
| High costs for storage and supplies. | Reduced Overhead Costs: Eliminate file cabinets and reclaim expensive office space. |
| Vulnerable to physical damage and loss. | Enhanced Security & Disaster Recovery: Protect files with encryption, access controls, and secure backups. |
Key Features of Our File Scanning Services:
Flexible Output and Integration: We deliver files in your required format (PDF, TIFF, etc.) and can help integrate them into your existing document management system. Learn more about integrating scanned documents.
High-Quality Document Imaging: We use advanced scanners to capture clear, legible images from documents of all sizes and types.
Optical Character Recognition (OCR): Every document becomes fully text-searchable, turning your archive into a powerful database.
Secure Chain of Custody: Our process ensures your documents are tracked and secure from pickup to digital delivery, making our secure scanning services ideal for sensitive information.
Your Path to a Paperless Office in Three Simple Steps
1. Consultation and Planning
Contact us for a free quote. We will assess your needs, document volume, and project requirements to create a tailored plan.
2. Secure Pickup and Scanning
We arrange for the secure transport of your documents to our facility. Our team then prepares, scans, and indexes every file with precision.
3. Digital Delivery and Access
We deliver your new digital files via a secure, encrypted method. Your team can access critical information instantly, improving productivity.
Why Choose FileVault as Your Document Scanning Business?
Founded in Charlotte, NC, in 2013, FileVault has been a trusted partner in information management for over a decade. We are not just a vendor; we are experts in providing secure document scanning services that form the foundation of modern records management. We have helped over 500 clients transition from inefficient paper systems to streamlined digital workflows, all while maintaining the highest standards of security and compliance. Our tailored approach ensures your project is handled correctly, on time, and within budget.
Tailored Document Scanning and Archiving Services for Your Industry
We provide specialized document scanning and archiving services for a wide range of sectors.
We understand the unique compliance and document challenges different industries face.
Healthcare
HIPAA-compliant scanning of patient records and administrative files.
Legal
Digitization of case files, evidence, and contracts for eDiscovery.
Financial & Banking
SOX-compliant scanning for loan applications, account records, and audits.
Manufacturing
Conversion of quality records, work orders, and technical drawings.
Learn more about the industries we serve →
Frequently Asked Questions
How much do document scanning services cost?
Pricing is typically based on the volume of pages, the level of preparation required, and indexing needs. We provide a detailed, upfront quote with no hidden fees. High-volume projects often receive a lower per-page rate.
Are scanned documents legally admissible in court?
Yes. When scanning is performed following established procedures, the resulting digital images are legally admissible. Our processes ensure the integrity and authenticity of your documents.
How do you ensure the security of my documents?
We use a strict chain-of-custody process from pickup to delivery. Our facility is access-controlled with 24/7 surveillance, and our digital document scanning and storage services use end-to-end encryption. You can read about our commitment to compliance and security.
What happens to my paper documents after scanning?
Once you approve the digital files, we can provide secure document destruction services with a Certificate of Destruction, or we can return the physical documents to you.